Configuring email archiving exemptions
After setting up email archiving policies, use the Exempt Policy tab to prevent the FortiMail unit from archiving certain email.
To access this part of the web UI, your administrator account’s:
• Domain must be System
• access profile must have Read or Read-Write permission to the Others category
To view and configure archiving exemptions
1. Go to Email Archiving > Policy > Exempt Policy.
GUI item | Description |
Clone (button) | Click the row corresponding to the policy whose settings you want to duplicate when creating the new profile, then click Clone. A single-field dialog appears. Enter a name for the new policy. Click OK. |
Move (button) | Click a policy to select it, click Move, then select either: • Up or Down, or • After or Before, which opens a dialog, then in Move right after or Move right before indicate the policy’s new location by entering the ID of another policy FortiMail units match the policies in sequence, from the top of the list downwards. |
Account (drop-down list) | Select All to see policy for every account on the FortiMail unit, or select an account name to see policy for that account. See “Configuring email archiving accounts”. |
Status | To enable an email archiving exemption policy, mark its check box. |
ID | Displays the identification numbers of the policy. IDs are generated by the FortiMail unit. |
Type | Displays the policy type. The three types are pre-defined. See step 4 of “Click New to add an entry or double-click an entry to modify it.”. |
Account (column) | Displays the email archive account names. |
Pattern | Displays the pattern that the FortiMail unit will use when evaluating email for a match with the policy. |
2. Click New to add an entry or double-click an entry to modify it.
A dialog appears.
3. From the Account drop-down list, select the archive account that you want to apply the exemption to. Click New to create an archive account or Edit to edit an account.
4. In Policy type, select one of the following on which to base the exemption:
• Sender Address: The FortiMail unit checks the sender email address for the specified pattern. Use an asterisk (*) wildcard when specifying a partial address.
• Recipient Address: The FortiMail unit checks the recipient email address for the specified pattern. Use an asterisk (*) wildcard when specifying a partial address.
• Spam emails: The FortiMail unit does not archive email it determines as spam. The spam email includes email detected by antispam profiles and email detected by content profiles which have the “Treat as spam” action enabled.
5. In Pattern, specify what attributes the messages must have to be exempted from the archive. Enter a pattern for the selected policy type, such as *@example.com. If you select Spam emails as the policy type, no pattern is required.
6. Enable Policy status.
7. Click Create.