Configuring mail settings : Sharing calendars and address books (server mode only) : Calendar sharing
Calendar sharing
To share calendars, you must first enable the service on FortiMail and then configure the webmail or mail client settings.
FortiMail calendar settings
To enable the WebDAV and CalDAV services
1. Go to Mail Settings > Calendar > Settings.
2. Select Enable WebDAV and Enable CalDAV.
3. Click Apply.
FortiMail calendar service supports resource management, such as meeting room and equipment.
To create a calendar resource for sharing
1. Go to Mail Settings > Calendar > Resources.
2. Click New.
3. Fill out the information and click Create.
FortiMail webmail settings
FortiMail webmail users can perform calendar publishing, subscribing, and sharing operations with other mail clients, such as Outlook and Thunderbird Lightning.
To access the WebDAV and CalDAV service URL
1. Log on to FortiMail webmail.
2. Click Preferences.
3. Under Calendar > Service URL, click WebDAV... to access the FortiMail WebDAV service URL or click CalDAV... to access the FortiMail CalDAV service URL.
For other FortiMail webmail calendar sharing procedures, see the FortiMail webmail online help.
Thunderbird settings
Thunderbird Lightning users can publish and subscribe calendars to/from the FortiMail WebDAV server. They can also subscribe the shared calendar via the CalDAV protocol which facilitates calendar sharing and synchronization between FortiMail and Thunderbird Lightning.
Thunderbird users can schedule an event or meeting based on the free/busy information shared and stored on FortiMail WebDAV server. Before scheduling a meeting, the free/busy settings must be configured.
To publish a calendar to FortiMail WebDAV service
1. In Thunderbird, go to Events and Tasks > Calendar.
2. Right-click on a calendar and select Publish Calendar.
3. For Publishing URL, enter the URL you get from the FortiMail webmail (see “FortiMail webmail settings”).
4. Enter the user name and password required for FortiMail authentication.
5. Click Publish.
6. Enter the user name and password required for FortiMail authentication.
7. Click OK.
To subscribe a calendar from FortiMail CalDAV service
1. In Thunderbird, go to File > New > Calendar.
2. Select On the Network.
3. For Format, select CalDAV.
4. Enter the publicly shared calendar location you get from the FortiMail webmail (see “FortiMail webmail settings”).
5. Enter the display name and other settings, then click Next.
6. Enter the user name and password required for FortiMail authentication.
7. The new calendar will appear in the left calendar pane. And it can be synchronized with the FortiMail CalDAV service automatically or manually.
To configure the free/busy settings in Thunderbird
1. Go to Tools > Free/Busy.
2. Click the Settings tab.
3. Enter the email address and the matching free/busy URL. Thunderbird users get the FB URL from the FortiMail administrator, who gets the URL from the calendar settings on the FortiMail web UI.
4. Create a new event and invite attendees.
5. Enter the email address of the attendees. The free/busy information will be retrieved from FortiMail.
With the free/busy settings configured, Thunderbird users can schedule a meeting with the right time.
To schedule a meeting in Thunderbird
1. Go to Events and Tasks > New Event.
2. Enter the event contents and click Invite Attendees.
3. Enter the email address of the attendees. Their free/busy information will be retrieved from the FortiMail server and displayed in different colors.
Outlook settings
Outlook users can publish and subscribe calendars to/from FortiMail WebDAV service (Outlook does not support CalDAV). They can also schedule meetings based on the free/busy information shared and stored on the FortiMail WebDAV server.
Outlook users can schedule an event or meeting based on the free/busy information shared and stored on FortiMail WebDAV server. Before scheduling a meeting, the free/busy settings must be configured.
To publish a calendar to FortiMail WebDAV service
1. In Outlook, go to Go > Calendar.
2. Right-click on a calendar and select Publish to Internet.
3. Select Publish to WebDAV Server.
4. In the popup window, enter the URL you get from the FortiMail webmail (see “FortiMail webmail settings”).
5. Specify a time span and permission.
6. Enter the user name and password required for FortiMail authentication.
7. Click OK.
8. Enter the user name and password required for FortiMail authentication.
9. Click OK.
To subscribe a calendar from FortiMail WebDAV service
1. In Outlook, go to Tools > Account Setting.
2. Click the Internet Calendars tab.
3. Click New.
4. Enter the publicly shared calendar location you get from the FortiMail webmail (see “FortiMail webmail settings”).
5. Specify the folder name and description.
6. Click OK.
To configure the free/busy settings in Outlook 2007
1. Go to Tools > Options.
2. Then go to Calendar Options > Free/Busy Options.
3. Enter free/busy URL. Outlook users get the FB URL from the FortiMail administrator, who gets the URL from the calendar settings on the FortiMail web UI.
4. Not e that Publish at my location is not supported. Do not select this option.
5. Click OK.
With the free/busy settings configured, Outlook users can schedule a meeting with the right time.
To schedule a meeting in Outlook 2007
1. Go to New > Meeting Request.
2. Click Scheduling.
3. Enter the email address of the attendees. Their free/busy information will be retrieved from the FortiMail server and displayed in different colors.
4. Click Appointment to arrange and send the meeting request.