Configuring mail settings : Configuring the built-in MTA and mail server : Configuring global disclaimers
Configuring global disclaimers
The Mail Settings > Settings > Disclaimer tab lets you configure system-wide disclaimer messages.A disclaimer message is text that is generally attached to email to warn the recipient that the email contents may be confidential.
Disclaimers can be appended to both incoming and outgoing email. For an explanation of directionality, see “Incoming versus outgoing email messages”.
 
If “Allow per-domain settings” is enabled, you can configure disclaimer messages that are specific to each protected domain. For more information, see “Disclaimer for a domain”.
To access this part of the web UI, your administrator account’s:
• Domain must be System
• access profile must have Read or Read-Write permission to the Others category
For details, see “About administrator account permissions and domains”.
To configure disclaimer messages
1. Go to Mail Settings > Settings > Disclaimer.
2. Configure the following:
 
GUI item
Description
Allow per-domain settings
Enable to allow protected domains to select from either the system-wide disclaimer messages, configured below, or their own separate disclaimer messages.
Disable to require that all protected domains use the system-wide disclaimer messages.
If this option is disabled, domain-specific disclaimers cannot be configured. For information on configuring disclaimer messages specific to a protected domain, see “Disclaimer for a domain”.
Outgoing (or Incoming)
 
 
Insert new header
Enable to insert a new header to the email and append a disclaimer message to the new header, then enter the disclaimer message. The maximum length is 256 characters.
 
Insert disclaimer at
Select to insert the disclaimer at the end or start of the email and click Edit to author a disclaimer. This disclaimer can be in HTML or text. The maximum length is 1024 characters.
Enable disclaimer exclusion list
If you do not want to insert disclaimers to the email messages from certain senders or to certain recipients, you can enable this option. For details about disclaimer exclusion list, see “Configuring disclaimer exclusion list”.