GUI item | Description |
Delete User Data (button) | Select the user and then click this button to delete the user preference settings and mail data. |
Maintenance (button) | Click to reveal a drop-down menu with preference management options. Two options apply just to selected users: • Clear SafeList for Selected Users • Clear BlockList for Selected Users Other options apply to all users in the selected domain: • Clear SafeList for All Domain Users • Clear BlockList for All Domain Users • Reset (resets preferences to their defaults) |
Domain | Select the protected domain to display its email users, or to select the protected domain to which you want to add an email user account before clicking New. You can see only the domains that are permitted by your administrator profile. |
Search user | Enter the name of a user, or a partial user name with wildcards, and press Enter. The list of users redisplays with just those users that meet the search criteria. To return to the complete user list, clear the search field and press Enter. |
User Name | Displays the user name of an email user, such as user1. |
Display name | Displays the display name of the email user. |
Language | Displays the language in which this email user prefers to display their quarantine and, if the FortiMail unit is operating in server mode, webmail. By default, this language preference is the same as the system-wide default webmail language preference. For more information, see “Customizing the GUI appearance”. |
Safe List | The icon in this column indicates whether or not a personal safe list currently exists for this email user. Hover the mouse pointer over the list icon to determine its status: • New: A personal safe list does not exist for this email user. • Edit: A personal safe list exists for this email user. Click the icon to open a dialog where you can configure, back up, or restore the personal safe list. Safe lists include sender IP addresses, domain names, and email addresses that the email user wants to permit. Note: System-level lists take precedence over domain-level lists while domain-level lists take precedence over personal-level lists. For more information on safe lists and block lists, see “Configuring the personal block lists and safe lists”. |
Block List | The icon in this column indicates whether or not a personal block list currently exists for this email user. Hover the mouse pointer over the list icon to determine its status: • New: A personal block list does not exist for this email user. • Edit: A personal block list exists for this email user. Click the icon to open a dialog where you can configure, back up, or restore the personal block list. Block lists include sender IP addresses, domain names, and email addresses that the email user wants to block Note: System-level lists take precedence over domain-level lists while domain-level lists take precedence over personal-level lists. For more information on safe lists and block lists, see “Configuring the personal block lists and safe lists”. |
Secondary Accounts | The icon in this column indicates whether or not this email user will also handle quarantined email messages for other email addresses. Hover the mouse pointer over the list icon to determine its status: • New: A secondary access list does not exist for this email user. • Edit: A secondary access list exists for this email user. Click the icon to open a dialog where you can add or remove secondary accounts. The addresses must exist in one of the existing FortiMail domains to be added. |
Outgoing Recipient Safelisting (icon) | The icon indicates whether or not the FortiMail unit will automatically add recipient addresses in outgoing email sent by this email user to their per-user safe list, if it is allowed in the antispam profile. For more information, see “Configuring other antispam settings”. • A green check mark icon indicates automatic per-user safelisting is enabled. • A red X icon indicates automatic per-user safelisting is disabled. Email users can change this setting in their webmail preferences. For more information, log in to the FortiMail webmail, then click Help. This setting can be initialized manually or automatically. FortiMail administrators can manually create and configure this setting when configuring email user preferences. If the setting has not yet been created when either: • an email user logs in to FortiMail webmail • an email user sends outgoing email through the FortiMail unit • a FortiMail administrator configures the email user’s personal block or safe list (see “Configuring the personal block lists and safe lists”) then the FortiMail unit will automatically initialize this setting as disabled. |
Preference | The green check mark indicates that the user preference has been configured and the settings will be used. The red check mark indicates that the user preference has not be configured and the default settings will be used. |