Configuring mail settings : Managing the address book (server mode only) : Adding contact groups (server mode only)
Adding contact groups (server mode only)
Before you can add contacts to a contact group, you must first create a contact group. Individual FortiMail webmail users can access the global or domain-based contact groups for a common set of contact information when composing email messages. For more information, log in to FortiMail webmail and click Help.
To view and add a contact groups
1. Go to Mail Settings > Address Book > Contact Groups.
2. From the Domain drop-down list, select System to display a global contact group or a domain to display a domain-based contact group. For information on creating domains, see “Configuring protected domains”.
3. Click New to create a new group.
A dialog appears.
4. In Domain, select System to add a global contact group or a domain to add a domain-based contact group.
5. Enter the name for the group.
6. Click Create.
To add a contact to a group
1. Go to Mail Settings > Address Book > Contact Groups.
2. From the Domain drop-down list, select System to display a global contact group or a domain to display a domain-based contact group.
3. Select a group and click Edit.
A new page appears.
4. Create a new contact or import contacts.
 
GUI item
Description
Export
(button)
Click to download a copy of the contacts in this contact group in comma-separated value (.csv) or vCard (.vcf) file format.
Exporting the contact group can be useful for backup purposes, or when using a spreadsheet application such as Microsoft Excel to make large numbers of changes to the contact group before importing it again.
Import
(button)
Click to import contacts. Select a comma-separated value (.csv) or vCard (.vcf) file format. Then click Browse to import address book entries. Click OK to upload the file.
Click and select LDAP allows you to import contacts from your LDAP server. For details, see “To import contacts from the LDAP server”.
Note: An LDAP attribute mapping template must be set up before you can import contacts from the LDAP server. For details, see “Configuring LDAP attribute mapping template (server mode only)”.
Click and select Existing Contacts displays the system or domain-based address book, depending on your selection. Select one or more contacts and click Add to Group.
Importing the address book can be useful when restoring a backup of the address book, or when importing large numbers of address book entries.
Note: To replace existing entries, first delete those entries, then import the address book file. The FortiMail unit compares the Webmail_ID value of each entry in the address book file, and will not overwrite existing address book entries.
Back
Click to return to the Contact Groups tab.
Search
Enter a search value for a group member, such as the first name, last name, or email address, and click this button to find the group member from the list.